Last updated: March 2026·Effective date: 1 March 2026
This policy applies to Arkgeniq Private Limited (operating as Uniify) and covers how we collect, use, and protect personal data through our platform and website. Questions? Email privacy@uniifyapp.com.
The short version
We are Arkgeniq Private Limited, operating as Uniify. We process employee data only on behalf of your organisation. We never sell data. Individual survey responses are confidential. Your data is stored in India by default. You can request access, correction, or deletion at any time.
Arkgeniq Private Limited (referred to as "Uniify", "we", "us", or "our") is a company incorporated under the laws of India, with its registered office at 6th Floor, Block B, Tecci Park, Sholinganallur, Chennai, Tamil Nadu, India. We have developed the mobile and web-based Uniify Platform ("Platform") to help registered organisations and their employees enhance engagement, wellbeing, and overall workplace experience ("Services"). By accessing or using the Platform, you consent to this Privacy Policy and our Terms of Service. If you do not agree with these terms, you should discontinue use of the Platform.
This Privacy Policy explains how and why Uniify collects, uses, stores, shares, and protects the information you provide or generate while using our Services. It applies to all users, clients, and visitors globally. As a B2B platform, Uniify processes employee data on behalf of client organisations. The organisation (our client) acts as the Data Controller and determines what personal data is uploaded to the platform. Uniify acts as the Data Processor.
a. Personal and identifiable information
Information you or your organisation provides directly, which may include: name, contact details, and organisation name; job title, department, or role; email address and profile information; and responses to engagement or wellbeing surveys and activities.
b. Sensitive Personal Data or Information (SPDI)
As defined under applicable Indian and global data protection laws, this may include: wellbeing or activity data (e.g. steps count, emotional check-ins), and health data optionally shared by users via integrations like Google Fit. Such data is processed only with explicit consent obtained and documented by the client organisation.
c. Automatic and technical information
We automatically collect: device identifiers, IP address, and browser type; log data, feature usage, and session duration; cookies, analytics, and crash logs. This data is used solely for platform improvement, security monitoring, and technical support.
d. Integrated and third-party data
If your organisation connects external tools (HRMS, Slack, Microsoft Teams, or fitness trackers), Uniify may receive permitted data from those systems based on configuration and consent.
We use the information collected to:
We do not sell personal information. All data is processed solely to enhance user and organisational experience.
Uniify processes data in accordance with Article 6 of the GDPR and applicable Indian law, based on:
Uniify acts as a Data Processor, and client organisations act as Data Controllers. Clients own their employee data, while Uniify processes it on their behalf under written agreements. For details, refer to our Data Processing Addendum (DPA), available on request from privacy@uniifyapp.com.
With client organisations
Aggregated and anonymised insights are shared with authorised HR administrators within your organisation. Individual employee survey responses are kept confidential and are never shared at an individual level unless you have explicitly consented or your organisation has configured otherwise.
With sub-processors
We engage vetted third-party providers for cloud hosting, analytics, communications, and delivery of certain Services. All sub-processors undergo privacy, security, and contractual due diligence and are bound by data processing agreements prohibiting use of your data for any other purpose. Our primary infrastructure is hosted on AWS and Google Cloud with data residency in India.
Legal and regulatory disclosures
We may disclose data to government authorities, law enforcement, or courts when required by applicable law or a lawful order. We will notify the relevant client organisation of such requests to the extent permitted by law.
Business transfers
In the event of a merger, acquisition, or sale of assets, personal data may be transferred to the acquiring entity. We will provide notice before data becomes subject to a different privacy policy.
We do not sell data
Uniify does not sell, rent, or trade personal data of employees or website visitors to any third party for commercial purposes, ever.
If you connect Uniify with external services (e.g. Google Fit, Apple HealthKit, Google Sign-In, Apple Sign-In), we follow strict compliance with their respective policies.
Google API compliance
We comply with the Google API Services User Data Policy, including "Limited Use" obligations and OAuth client disclosures.
Google API Services User Data PolicyApple platform compliance
We adhere to Apple's User Privacy and Data Use guidelines, ensuring full transparency, consent, and user control.
Apple Privacy PolicyIf you revoke access, Uniify stops all data synchronisation and can delete previously retrieved data upon request.
We implement industry-leading technical and organisational measures, including:
In accordance with Articles 33 and 34 of the GDPR, Uniify will notify affected controllers and supervisory authorities of any personal data breach within 72 hours of becoming aware.
Retention period
As a B2B corporate platform, Uniify retains client data for as long as the client remains engaged with us. The retention period is directly tied to the duration of the client's contractual engagement. Once the contract expires or the client disengages, we securely delete or anonymise all related data within 90 days unless legally required to retain it.
Data deletion requests
If you wish to delete your data, please raise a request through your HR department. Since Uniify operates as a corporate platform, HR approval is required to verify the request. Once approved, Uniify will process deletion within 24 hours of receiving final authorisation.
Under the GDPR and applicable data protection laws, you have the right to:
To exercise these rights, contact privacy@uniifyapp.com. As Uniify processes most employee data as a Data Processor, rights requests relating to employment data should be directed to your employer (the Data Controller) in the first instance. EU/UK residents may lodge a complaint with their national supervisory authority or the European Data Protection Board (EDPB). Indian residents may contact the relevant authority under applicable Indian data protection law.
Uniify operates primarily in India with data residency in India. Where personal data is processed outside India (for example, by sub-processors located in other countries), we ensure appropriate safeguards are in place:
We apply safeguards under GDPR, CCPA, and other applicable data protection laws for all cross-border transfers.
Our Services are designed for professional use and are not intended for individuals under 16 years of age. We do not knowingly collect personal data from minors. If we become aware that a minor's data has been collected without appropriate consent, we will delete it promptly.
We may update this Privacy Policy to reflect changes in our practices, technology, legal requirements, or other factors.
We have appointed a Data Protection Officer to oversee privacy and compliance matters. For GDPR-specific or data protection enquiries, you may reach our DPO at:
For questions, concerns, or requests regarding this Privacy Policy or the handling of personal data, please contact us:
We aim to respond to all privacy-related requests within 30 days. If you are not satisfied with our response, you have the right to lodge a complaint with the relevant data protection authority in your jurisdiction.
Questions or concerns?
Reach our privacy team at privacy@uniifyapp.com or our DPO at dpo@uniifyapp.com. We aim to respond within 30 days.
Arkgeniq Private Limited (operating as Uniify) · Registered in India · privacy@uniifyapp.com